BeLuThai open position:
Executive Assistant

We are looking for an  Executive Assistant  to join the team. This is a varied role that requires an enthusiastic, friendly, and professional personality.


·        Thai Nationality
·        Bachelor’s Degree or higher
·        Good command of both written and spoken English 
·        Ability to operate PC efficiently literate including Microsoft Office applications, website designing, Adobe applications and Canva
·        Experience in administrative and/or secretarial work is desirable
·        Sales and Customer Service skills
·        Networking skills
·        Multi-tasking skills
·        Understanding of social media sites
·        Positive and hardworking attitude
·        Willing to work long hours and outside Bangkok (when necessary)
·        Good interpersonal skills, service-minded, organization skills and mature
·        Ability to work under pressure and solve unexpected problems in an appropriate manner

Annual bonus, health Insurance and holidays

Job Description
Duties include, but are not limited to
-         Manage membership database, updating new members and cancelled members
        Providing information to the members (when required)
        Update the Member Directory
        Update new contacts in the database

-         Issue invoice and receipt for membership fees and event fees
        Keep track of all incomes, expenses, and monthly payments
        Issue withholding tax documents (when needed)

-         Prepare yearly event calendar
        Designing artwork for event invitations
        Coordinate with venues for event organization
        Coordinate with beers, wines, and any related suppliers
        Prepare and send out event invitations and reminders
        Send confirmation emails to registrants and keep track of all registrants
        Handle the reception area and attendance list
        Take photos of the events
        Plan and run the event program and sequence
        Coordinate with other chambers of commerce for cooperation (when needed)
        Conduct a budget report after the event

Website, social media, and newsletters:
-         Monitor and update information on BeLuThai website, Facebook, LinkedIn and Instagram
        Prepare a weekly newsletter

Ministry of Commerce:
-         Submit Annual Report to the Ministry of Commerce yearly
        Regularly update the list of members
        Documents for Board Members’ registration for new or resigned directors 

-         Carry out Personal Assistant tasks for the Executive Director
        General office tasks

Board of Directors Meeting:
-         Schedule date and time for Board Meeting
        Set up Zoom online meetings for hybrid Board Meeting 
        Prepare information, documents, and presentations for the Board Meeting
        Prepare Minutes of Meeting

-         Prepare documents for the foreign interns’ visa application
        Assign tasks for interns

Interested candidates, please send resume/CV to

About BeLuThai:
The Belgian-Luxembourg/Thai Chamber of Commerce (BeLuThai) is a small but very dynamic chamber comprising of some 100 corporate and individual members. The aim of BeLuThai is to further support market access to and investments in Thailand for Belgian and Luxembourg companies. We provide information and services to our members concerning commerce, industry, finance and investment, and we organize network events and activities relevant to Belgian, Luxembourg and Thai businesses.

Submit your CV here

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