BeLuThai Open Vacancy:
Executive Assistant

📌  Job Title: Executive Assistant

Location:   Bangkok, Thailand
Organization: The Belgian-Luxembourg/Thai Chamber of Commerce (BeLuThai)
Employment Type: Full-Time

🏢   About BeLuThai

The Belgian-Luxembourg/Thai Chamber of Commerce (BeLuThai) is a small but very dynamic non-profit organization that supports Belgian and Luxembourg companies in developing their business in Thailand. With a vibrant community of over 70  members, we provide information, organize networking events, and foster partnerships that support market access and investment opportunities in the region.

We are now seeking a highly organized, enthusiastic, and service-minded Executive Assistant to join our small and passionate team in Bangkok.

🎯   About the Role

As Executive Assistant, you will be a key team member supporting the Executive Director  and Board of Directors and day-to-day operations of the Chamber. Your role will span administration, events, communications, and membership support—perfect for a proactive and multi-skilled individual who enjoys variety and responsibility.

🛠️   Key Responsibilities

Membership & Administration

  • Maintain and update the membership database
  • Issue invoices and receipts for memberships and events
  • Handle general office and assistant tasks for the Executive Director
  • Submit annual reports and documents to the Ministry of Commerce
  • Support Board of Directors meetings (schedule, minutes, Zoom setup, etc.)

Events & Coordination

  • Plan and coordinate Chamber events throughout the year
  • Design event artwork and manage invitations
  • Liaise with venues and suppliers
  • Manage event logistics, registration, and on-site coordination
  • Take photos and assist with event reports

Communications & Digital

  • Update and monitor BeLuThai’s website and social media (Facebook, LinkedIn, Instagram)
  • Prepare weekly newsletters
  • Design visual materials using Canva or Adobe tools

Intern Support

  • Assist with documentation for foreign interns (visas, onboarding)
  • Assign tasks and supervise when needed

✅   What We’re Looking For

  • Thai nationality
  • Bachelor’s degree or higher
  • Excellent English and Thai communication skills (written & spoken) (TOEIC Score: minimum 700)
  • Strong computer literacy (MS Office, Canva, Adobe, basic web editing)
  • Experience in administration, secretarial support, or events is a plus
  • High attention to detail, multitasking ability, and proactive attitude
  • Good interpersonal skills, mature and service-minded
  • Willingness to occasionally work long hours and travel outside Bangkok

💼   What We Offer

  • Annual bonus and health insurance
  • Paid holidays and work-life balance
  • A collaborative and international working environment
  • Career development in business networking and international relations

📬   How to Apply

Please send your CV/resume and a brief cover letter (in English) to:
 📧   ed@beluthai.org
Subject line: Executive Assistant Application – [Your Name]